Privacy Policy

1. Introduction

Clay History and Education Services, Inc. ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our services. We are a nonprofit educational and cultural organization dedicated to preserving and promoting historical education.

Please read this privacy policy carefully. By using our website or services, you consent to the practices described in this policy. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect includes:

Personal Data

When you contact us, register for programs, or subscribe to our newsletter, we may collect personally identifiable information, such as:

• Name: Your first and last name
• Email Address: Your email address for communication purposes
• Phone Number: Your contact phone number when provided
• Messages: Any content or messages you send to us through contact forms or email

Automatically Collected Information

When you access our website, we may automatically collect certain information about your device, including:

• Your IP address
• Browser type and version
• Operating system
• Pages visited and time spent on those pages
• Referring website addresses

3. How We Use Your Information

We use the information we collect in the following ways:

• To respond to your inquiries and provide customer support
• To send you information about our programs, events, and services
• To process program registrations and event sign-ups
• To send newsletters and promotional materials (with your consent)
• To improve our website and services based on user feedback
• To comply with legal obligations
• To protect the rights and safety of our organization and others

4. Who Has Access to Your Data

We do not sell, trade, or otherwise transfer your personal information to outside parties. Access to your personal information is limited to:

• Our Staff: Authorized personnel who need access to perform their duties
• Service Providers: Third-party vendors who assist us in operating our website and services
• Legal Requirements: When required by law or to protect our rights

All individuals with access to your data are bound by confidentiality obligations.

5. Third-Party Services

Our website uses the following third-party services:

FormSubmit

We use FormSubmit (formsubmit.co) to process contact form submissions on our website. When you submit a form, your information is transmitted through FormSubmit's servers to deliver your message to us. FormSubmit's privacy practices are governed by their own privacy policy. We encourage you to review their privacy policy at formsubmit.co/privacy.

Analytics Services

We may use third-party analytics services to help analyze how users use our website. These services may collect anonymous data about your visit.

6. Cookies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. For detailed information about how we use cookies, please see our Cookie Policy.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

• Contact information: Retained until you request deletion or until no longer needed for program participation
• Communication records: Retained for up to 3 years for reference purposes
• Newsletter subscriptions: Retained until you unsubscribe

When data is no longer needed, we will securely delete or anonymize it.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right to Access: You may request a copy of the personal information we hold about you
• Right to Correction: You may request that we correct inaccurate or incomplete information
• Right to Deletion: You may request that we delete your personal information
• Right to Opt-Out: You may opt out of receiving marketing communications from us
• Right to Data Portability: You may request your data in a portable format

9. How to Request Data Deletion

To request deletion of your personal information, please contact us using one of the following methods:

• Email: Send a request to help@prm-od.org
• Phone: Call us at +1 (448) 243-0464
• Mail: Write to us at the address listed below

Please include your name and the email address associated with your account so we can verify your identity. We will respond to your request within 30 days.

10. Contact Information

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.